Going live with Fishbowl Inventory takes weeks of preparations. Therefore double checking you have the proper setup is very important. Jeanne, our Fishbowl and QuickBooks Expert, whipped up a checklist to help you.
TaraByte Solution's
"Go Live" Accounting Checklist for Fishbowl Inventory
⬜ Review the default account mappings refer to TaraByte’s default account mapping guide.
⬜ Export out the Part Product and Vendor Pricing .csv and review the individual account mappings.
⬜ In Setup Settings Payment Methods, review the payment method mappings.
⬜ Review all Part Costs.
⬜ If Applicable, zero out QuickBooks existing inventory by either debiting Inventory Adjustment and
crediting Inventory Asset, or you can zero out individual quantities in QB to the inventory adjustment account.
⬜ Importing Inventory into Fishbowl will create a debit to inventory and a credit to Inventory Adjustment.
⬜ In a perfect world the debits and credits to Inventory Adjustment will offset each other exactly (happened only once, the difference was pennies).
⬜ At this moment, Management should make a decision as to whether the difference (and there will be a difference) is reasonable and acceptable.
⚠️No Transactions should be done in Fishbowl until the above is accomplished.
⬜ Save several copies of the Valuation reports from Fishbowl for the future and backup the Fishbowl File.
⬜ Establish the GO Live Date as a cutoff for Inventory Bills dating all inventory bills as of the date received, not the vendor’s bill date.
⬜ Set up a daily Fishbowl Backup in the scheduler to run every night at 11:00 PM.
⬜ Set up a daily Valuation Report, saved in .csv format to run every night at 10:00 PM.
(I prefer 10 pm or 11 pm to midnight because the dates on the report and backup file will be the same as the transaction date)
You can download a PDF version of the check list here
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